Purchasing

Fully integrated operation

The Purchase Orders module allows for the entry of orders for: Inventory items, General Ledger (i.e. non stock) purchases, Fixed Assets purchases and Job-related expenses. Information is updated immediately to all other Greentree modules, ensuring your staff have up to date information on what orders have been entered, their expected delivery time frames, and their status.

Purchase Orders is also fully integrated with Accounts Payable, which means as supplier invoices are entered, the relevant purchase order details can be updated directly onto the invoice without the need to re-key any details. This not only saves time, but also reduces the risk of error and allows variances between the purchase order and supplier invoice(s) to be highlighted.

Immediate update

Inventory is often received and on-sold to customers before the supplier’s invoice has been entered. Greentree provides the ability for inventory to be received into your warehouse and made available for immediate resale, regardless of whether the supplier invoice has been received. This ensures you are able to on-ship items to your customers quickly and accurately.

Standing orders

Recurring or Standing Orders may be defined in the system and automatically processed as often as you require. This ensures regular orders to your suppliers are processed efficiently and without the risk of being overlooked.

Materials Requirements Planning (MRP)

The Purchase Order module fully integrates with the Materials Requirements Planning (MRP) module.

MRP references numerous key business activities including sales forecasts, sales orders, purchases orders and inventory to determine exactly when and what items are required to be purchased to provide the most timely and competitively priced products and services for customers.

MRP generates suggested actions to monitor overdue purchase orders, orders that can be deferred and advice of purchase orders that are no longer required as a resulting of changing demand. MRP is ideal for distribution businesses to provide accurate planning of inventory purchasing requirements.

Improved productivity through data handling efficiencies

Greentree’s EDI allows data to be entered once only, by the initiator. From there it flows effortlessly and instantaneously through connected systems according to established business rules. Staff are freed from needless re-keying offering significant opportunities to improve workflow management and ultimately improve business productivity.

Reduce distribution costs - use ‘drop ship’ supplier-to-customer delivery

If you’re looking to reduce distribution costs or you simply don’t have a distribution centre you can automatically assign a customer’s delivery address to a purchase order so goods are delivered from the supplier directly to the customer. This is ideal for web-based businesses where the key focus is to sell goods and distribute them directly to the customer at the best possible price.